Committee Members and Responsibilities
OFFICERS 2020 – 2021
Conservation and Environment:
Activities - Coordinators:
May Plant Swap:
ALL CLUB “Everyone”
Hospitality (alternating years or as needed)
Hostess: (arrive EARLY & follow “Hostess Instructions”), get box to next hostess
Bakers: bake 1 or 2 items, arrive early, assist with setup and cleanup
Plant Sale and Plant Contributions
Each active member should expect to donate either a minimum of 10 good sellable plants or a monetary equivalent to the annual plant sale. New members without extra garden plants, or anyone unable to fulfill this, please consult with Plant Sale committee for other ways to contribute to our primary fund-raiser. This is how we pay for programs and rent and most expenses etc...
In addition to hospitality every other year, voting when required, and donating to the plant sale annually, every active member should volunteer for one (or more) committee per year or participate in additional activities such as club civic Description/Duties when possible.
Officers: 2020 - 2021
Positions and Responsibilities: 2020 - 2021
Compile and distribute a written monthly communication to ALL club members (generally via email unless they do not have email). Keep track of budget. Suggest improvements whenever necessary. Communicate deadlines for publication and gather content from appropriate sources. Send copy to GCFM.
Create (and/or update) club website with content. Demonstrate some functionality to members if required. Protect member privacy but add public content to encourage membership as well as guest at our programs. Train other members to add content if necessary.
Keep track of budget. Compile a brief annual summary for historian. Suggest improvements whenever necessary. Send and file appropriate copies.
Present ideas or information to club related to Conservation. Act as contact for topics or meeting presentations. Participate in conservation fundraisers such as Penny Pines.
Train and encourage new members and coordinate any club workshops and/or meetings needed for the project. Meet with Wayside Inn and coordinate budget/reimbursement for project.
Organize a visit the Countryside Nursing Home in Framingham as part of an effort to help the community. Coordinate dates and times for our visits. Solicit help from ALL members. Train and encourage new members. Develop a theme and activity for the visits. Make sure helpers are prepared. Organize sugar free refreshments. Keep track of budget.
This committee tends the front gardens at Framingham Village Hall for the Framingham History Center. They also take care of Simpson Park located near the Fenwick Street Bridge on Central Street.
Annual June Dinner
Plan our annual dinner for all members – keeping within budget. Arrange installation of new officers.
Plan & organize the activities for the annual social evening. Work with hostess and bakers. Keep track of budget.
Keep club records – collect chairpersons’ reports at end of year and assemble a summary for the year to read at the June annual dinner. File reports. Remember things.
Invite people who express interest in the club to potluck supper. Create and bring name tags and brochures to meetings. Call members who have not come to a meeting to invite to the next meeting. Welcome new members with a gift and announcement. Introduce new members to other members and encourage and answer questions. Keep track of budget.
Update Club By-laws
Update the club by-laws with input from the board members.
The nominating committee presents the slate of nominees in the newsletter prior to the April meeting and the chair of the nominating committee presents the slate of prospective officers to the membership at the April meeting.
Publicize club programs and activities as needed. Remind officers of upcoming deadlines and suggest new ideas or improvements if needed. Keep good records and track the budget.
Plant Sale Committee
Plan and organize the annual plant sale,. Reserve date for sale (a year in advance usually) and coordinate publicity. Encourage full participation. Design other revenue enhancements for the event (such as raffles) if possible. Coordinate setup, cleanup and pricing and transportation of plants. Reserve petty cash for change.