By-Laws of the Pinefield Garden Club of Framingham
(Amended March, 1995)
ARTICLE I – Name
The name of the club shall be THE PINEFIELD GARDEN CLUB OF FRAMINGHAM.
ARTICLE II – Object
The object of this club shall be to stimulate interest in horticulture and to expand our knowledge of gardening for the benefit of our community.
ARTICLE III - Club Year
The club year shall run from July 1st through June 30th.
ARTICLE IV – Membership
Section 1. Active membership in this club shall be limited to 50.
Section 2. Any resident of Framingham or surrounding towns who qualifies under Article IV, Section 3, of these bylaws shall be eligible for membership.
a. A prospective member must be sponsored by two club members who themselves have been members for at least one year.
b. No one who is a member of another Framingham garden club shall be eligible for membership.
a. If the club roster is not full, the executive board shall act upon an application for membership at its first meeting following receipt of such application by the membership chair. Acceptance of a new member shall require a majority of those board members present and voting.
b. If the roster of regular members is full, names of applicants shall be placed on a waiting list in the order received. When vacancies occur, applications shall be acted upon in order.
Section 5. Honorary members may be elected by a two-thirds vote of the general membership, upon nomination by the executive board. Honorary members may not vote or hold office, but shall, otherwise, have all the rights and privileges of regular members.
Section 6. Associate members may be elected by a two-thirds vote of the executive board. A member who has been a past president or an active participating member for 7 years may apply for associate membership in writing to the secretary prior to the annual meeting. Associate members may not vote or hold office, but shall, otherwise, have all the rights and privileges of regular members. Associate members may not number more than 20% of the active members.
Section 7. A member failing to attend four meetings in a given club year, not counting the annual meeting, must present a satisfactory explanation to the president or the membership chair. A member who fails to meet this requirement shall be dropped from the roster and her place shall be declared vacant.
ARTICLE V – Dues
a. Regular members shall pay annual dues as recommended by the executive board and voted by the general membership;
b. Applicants accepted after the February club meeting shall pay one-half the regular rate;
c. Honorary members shall be exempt from the payment of dues;
d. Dues for associate members shall be $5.00 above the amount paid by regular members.
Section 2. All dues shall be payable on the date of the annual meeting. Failure to pay dues by June 30th shall be considered a resignation from the club.
ARTICLE VI - Officers and Their Duties
Section 1. The officers of this club shall be a president, vice-president, secretary, and a treasurer. Each officer and each committee chair shall present a written report at the May meeting of the executive board.
Section 2. The president shall:
a. Preside at all meetings of the club and of the executive board;
b. Appoint chair of standing and special committees;
c. Call special meetings as needed, with the approval of the executive board.
Section 3. The vice-president shall perform the duties of the president in her absence. Upon resignation or removal of the president, she shall become president and hold office until the next election. She shall serve as program chair.
Section 4. The secretary shall keep the minutes of each meeting of the club and of the executive board. She shall conduct the correspondence of the club and perform membership duties by taking attendance at each regular and board meeting. She shall notify applicants of their admission to the club.
Section 5. The treasurer shall collect the dues and pay such bills as have been approved for payment by the executive board. She shall keep an accurate record of all receipts and disbursements. She shall keep an accurate list of members. An auditor, appointed by the executive board, shall audit the books after the annual meeting.
ARTICLE VII - Executive Board and Committees
Section 1. The executive board shall consist of the officers, the chair of the nominating committee, and the chairs of the standing committees.
Section 2. The executive board shall transact all routine business of the club, shall authorize the acceptance of applications for membership, and shall fill vacancies that may occur in elective offices.
Section 3. The executive board shall make its own standing rules each year.
Section 4. The president shall appoint each year such standing committee chairs as are deemed necessary.
ARTICLE VIII – Elections
Section 1. The term of office shall be one year, and no member shall hold the same office for more than two consecutive terms, except the treasurer, who may serve for five consecutive terms.
Section 2. No member shall be eligible for office without having been a member for at least one year.
a. There shall be a nominating committee with a minimum of four members elected to serve for one year;
b. This committee shall be nominated by the nominating committee of the previous year;
c. The chair of the previous year's committee shall be a member of the new nominating committee. The remaining members shall be elected from the regular membership and upon election, they shall select one of their number who shall serve as chair, with the stipulation that no chair may succeed herself.
Section 4. The nominating committee shall submit the list of nominees at the April meeting.
Section 5. The officers of the club shall be elected by a majority of members present and voting at the May club meeting and shall take office at the annual meeting.
ARTICLE IX – Meetings
Section 1. Regular meetings shall be held each month from October through December and February through June.
Section 2. The annual meeting shall be held in June, limited to members only. It shall be held for the purpose of reading of the historian's report of the club's activities for the year, and for installing the officers for the ensuing year.
ARTICLE X – Quorum
Section 1. Nine members shall constitute a quorum for meetings of the general membership.
Section 2. Five members shall constitute a quorum for meetings of the executive board.
ARTICLE XI - Parliamentary Authority
The rules set forth in Robert's Rules of Order, Revised shall govern this club in all matters to which they are applicable and in which they are not inconsistent with these bylaws.
ARTICLE XII – Amendments
These bylaws may be amended at any regular meeting of the club by a two-thirds vote of those members present and voting, provided that said amendments were presented at the previous regular meeting, or that all members were notified in writing of the proposed amendments at least two weeks prior to the time of voting.