Hospitality (alternating years or as
Hostess: (arrive EARLY & follow “Hostess Instructions”), get box to next
Bakers: bake 1 or 2 items, arrive early, assist with setup and cleanup
Plant Sale Plant
DESCRIPTION/DUTIES: Each active member should expect to donate either a
minimum of 10 good sellable plants or a monetary equivalent to the annual plant
sale. New members without extra garden plants, or anyone unable to fulfill
this, please consult with Plant Sale committee for other ways to contribute to
our primary fund-raiser. This is how we pay for programs and rent and most
DESCRIPTION/DUTIES: In addition to hospitality every other year, voting when
required, and donating to the plant sale annually, every active member
should volunteer for one (or more) committee per year or participate in
additional activities such as club civic Description/Duties when possible.
Grapevine: Arlene Miller
Compile and distribute a written monthly communication to ALL club members
(generally via email unless they don’t have email). Keep track of budget.
Suggest improvements whenever necessary. Communicate deadlines for publication
and gather content from appropriate sources. Send copy to GCFM.
Create (and/or update) club website with content. Demonstrate some
functionality to members if required. Protect member privacy but add public
content to encourage membership as well as guest at our programs. Train other
members to add content if necessary.
Keep track of budget. Compile a brief annual summary for historian. Suggest
improvements whenever necessary. Send and file appropriate copies.
Present ideas or information to club related to Conservation. Act as contact
for topics or meeting presentations. Participate in conservation fund raisers
such as Penny Pines.
Civics & Volunteerism
Train and encourage new members and coordinate any club workshops and/or
meetings needed for the project. Meet with Wayside Inn and coordinate
budget/reimbursement for project. Compile a brief annual summary for historian
Organize a visit the Countryside Nursing
Home in Framingham as part of an effort to help the community. Coordinate
dates and times for our visits. Solicit help from ALL members. Train and
encourage new members. Develop a theme and activity for the visits. Make sure
helpers are prepared. Organize sugar free refreshments. Keep track of budget.
Compile a brief annual summary for historian.
This committee is beginning a new civic development project with the Framingham
History Center at the Framingham Village Hall - revamping and then maintaining
the two garden beds at the sides of the main entrance facing the town common. Train and encourage new
members. Keep track of budget. Compile a brief annual summary for historian.
Club Planning and Organization
Annual June Dinner
Plan our annual dinner for all members – keeping within budget. Arrange
installation of new officers.
Plan & organize the activities for the Social after taking suggestions from
both clubs regarding the format: Meet with Simpson Park if needed, and also
communicate to both clubs about preparations. Work with hostess and bakers. May
also direct or MC the meeting or assign someone to do so. Keep track of budget.
Compile a brief annual summary for historian.
Keep club records – collect chairpersons’ reports at end of year and assemble a
summary for the year to read at the June annual dinner. File reports. Remember
Invite people who express interest in the club to potluck supper. Create and
bring name tags and brochures to meetings. Call members who have not come to a
meeting to invite to the next meeting. Welcome new members with a gift and
announcement. Introduce new members to other members and encourage and answer
questions. Keep track of budget. Compile a brief annual summary for historian.
Update Club By-laws
DESCRIPTION/DUTIES: Update the club by-laws with input from the board members.
DESCRIPTION/DUTIES: The nominating committee presents the slate of nominees in the
newsletter prior to the April meeting and the chair of the nominating committee
presents the slate of prospective officers to the membership at the April
meeting. Compile a brief annual summary for historian.
DESCRIPTION/DUTIES: Publicize club programs and activities as needed. Remind
officers of upcoming deadlines and suggest new ideas or improvements if needed.
Keep good records and track the budget. Compile a brief annual summary for
Plant Sale Committee
Plan and organize the annual plant sale. Working with Simpson Park, reserve
date for sale (a year in advance usually) and coordinate publicity. Encourage
full participation. Design other revenue enhancements for the event (such as
raffles) if possible. Coordinate setup, cleanup and pricing and transportation
of plants. Reserve petty cash for change. Keep good records and compile a brief
annual summary for historian.